Job Summary
We are looking for a Purchase Executive to manage day-to-day procurement activities for interior materials, hardware, furniture hardware, and related products. The ideal candidate will be responsible for vendor sourcing, quotation comparison, price negotiation, purchase order processing, order tracking, and ensuring timely availability of materials.
Key Responsibilities
Manage day-to-day procurement of interior materials, hardware, furniture hardware, fittings, accessories, and related products.
Identify, source, and develop reliable vendors and suppliers.
Evaluate suppliers based on price, quality, product range, availability, delivery timelines, and service.
Obtain and compare quotations from multiple suppliers.
Prepare Comparative Statements (CS) for management review and approval.
Negotiate pricing, credit terms, delivery schedules, discounts, and other commercial terms with vendors.
Prepare and process Purchase Orders (POs) as per approved requirements.
Coordinate with suppliers to ensure timely dispatch and delivery of materials.
Track pending purchase orders and follow up regularly with vendors.
Ensure required materials are available as per store, project, and business requirements.
Coordinate with the Stores, Project, Sales, Accounts, and Management teams regarding purchase requirements and material status.
Verify supplier invoices, delivery documents, quantities, and rates in coordination with the Accounts and Stores teams.
Maintain updated records of purchase orders, quotations, vendor details, pricing, and delivery status.
Maintain and update the vendor database and supplier contact details.
Monitor market prices and identify opportunities for cost optimization.
Develop and maintain strong relationships with existing and new suppliers.
Handle purchase-related issues such as delayed deliveries, shortages, quality concerns, incorrect materials, and replacements.
Support management in identifying alternative suppliers and products when required.
Ensure all procurement activities are carried out as per company policies and approval procedures.
Prepare regular purchase reports and provide updates on pending orders, material availability, and vendor performance.
Required Skills & Qualifications:
Bachelor’s degree/diploma in Purchase, Supply Chain, Commerce, Business Administration, or a related field preferred.
2–3 years of experience in purchase/procurement.
Experience in interior products, furniture hardware, architectural hardware, building materials, plywood, laminates, or related industries will be preferred.
Good knowledge of vendor sourcing and procurement processes.
Strong negotiation and commercial skills.
Good understanding of quotations, comparative statements, purchase orders, and invoices.
Strong follow-up and coordination skills.
Good knowledge of MS Excel and MS Office.
Experience with ERP/accounting/purchase software will be an advantage.
Good communication and interpersonal skills.
Strong attention to detail and ability to maintain accurate records.
Ability to manage multiple purchase requirements and work within deadlines.
