Job Summary
We are looking for a detail-oriented and proactive Tender Executive to manage the end-to-end tendering process for government and private-sector projects. The candidate will be responsible for identifying relevant tender opportunities, studying tender documents, preparing commercial and technical submissions, coordinating with internal teams, and ensuring timely and accurate tender submissions.
Candidates with experience in government tenders, construction, interior projects, furniture, hardware, building materials, or related industries will be preferred.
Key Responsibilities:
Search, identify, and evaluate relevant government and private tenders through various tender portals and other sources.
Monitor tender portals regularly and identify opportunities aligned with the company’s products and capabilities.
Study and analyze complete tender documents, including:
Eligibility criteria
Scope of work
BOQ
Technical specifications
Drawings and requirements
Commercial terms and conditions
EMD / Security Deposit requirements
Delivery and completion timelines
Payment terms
Prepare a tender summary highlighting key requirements, submission deadlines, eligibility conditions, and commercial/technical requirements.
Coordinate with management to evaluate the feasibility and suitability of tenders before participation.
Prepare and compile complete technical and commercial tender documentation.
Prepare BOQs, quotations, rate analysis, comparative statements, and other supporting documents.
Coordinate with internal Technical, Sales, Purchase, Accounts, Projects, and Management teams for required tender information and documents.
Coordinate with vendors/suppliers whenever product pricing, technical specifications, certifications, or supporting documents are required.
Ensure all tender documents are complete, accurate, properly formatted, and submitted within the stipulated deadline.
Upload and submit tenders through relevant government/private e-tender portals.
Track tender submission status, acknowledgements, technical evaluation, financial opening, results, and award status.
Maintain records of submitted tenders, quotations, BOQs, EMDs, certificates, and other related documents.
Coordinate for EMD submission, EMD release/refund, tender fees, security deposits, and other financial documentation.
Maintain a database of tender opportunities, submitted tenders, results, and upcoming deadlines.
Follow up with concerned departments/authorities regarding tender clarifications, corrigendums, technical queries, and submission-related matters.
Monitor tender corrigendums and amendments and ensure necessary changes are incorporated before submission.
Assist the Business Development team in identifying potential project opportunities through tender platforms.
Prepare regular reports on tenders received, tenders submitted, pending tenders, results, and business opportunities.
Maintain confidentiality and ensure proper documentation of all tender-related information.
Required Skills & Qualifications:
Bachelor’s degree/diploma in Business Administration, Commerce, Civil/Interior-related field, or a relevant discipline preferred.
2–3 years of experience in tendering, bidding, procurement, business development, or commercial coordination.
Experience with government and private tenders will be preferred.
Knowledge of e-tendering portals and online tender submission processes.
Strong understanding of BOQ, specifications, eligibility criteria, commercial terms, EMD, tender fees, and bid documentation.
Good knowledge of MS Excel, MS Word, PDF documentation, and basic office applications.
Strong analytical and documentation skills.
Excellent coordination and follow-up abilities.
Good written and verbal communication skills.
Strong attention to detail and ability to work under strict deadlines.
Ability to handle multiple tenders simultaneously.
