Job Summary
We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to provide comprehensive administrative and executive support to senior management. The EA will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports and presentations, and ensuring timely follow-up on key tasks and decisions.
Key Responsibilities
Manage the executive’s calendar, appointments, meetings, and daily schedule.
Coordinate internal and external meetings with senior stakeholders.
Prepare meeting agendas, presentations, reports, MIS, and business documents.
Maintain minutes of meetings and track action items to ensure timely closure.
Handle emails, calls, correspondence, and confidential communications.
Coordinate with internal departments and external stakeholders on behalf of management.
Follow up on important assignments, deadlines, projects, and pending activities.
Arrange domestic and international travel, accommodation, transportation, and itineraries.
Maintain confidential files, documents, records, and business information.
Support management in preparing business reviews, presentations, and management reports.
Organize events, conferences, client meetings, and management engagements.
Assist in collecting and analyzing information required by senior management.
Ensure smooth day-to-day coordination between management and various departments.
Handle sensitive and confidential matters with discretion and professionalism.
Perform additional responsibilities as assigned by senior management.
Required Skills
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Excellent follow-up and coordination skills.
Proficiency in MS Office — Word, Excel, PowerPoint, Outlook.
Strong presentation and documentation skills.
Ability to prioritize multiple tasks and work under pressure.
High level of confidentiality and discretion.
Professional personality and strong interpersonal skills.
Good problem-solving and decision-making abilities.
Strong attention to detail.
Qualification
Bachelor’s degree in any discipline.
MBA/PGDM or relevant certification is an added advantage.
Experience
1-2 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, or in a similar role.
Experience supporting senior management/Directors/CEO will be preferred.
Key Performance Indicators (KPIs)
Effective calendar and meeting management.
Timely completion and follow-up of assigned action items.
Accuracy and quality of reports/presentations.
Responsiveness and communication effectiveness.
Confidentiality and professionalism.
Smooth coordination between management and stakeholders.
Timely completion of administrative and executive support activities.
