Role Summary
looking for a competent and organised Transport Fleet Executive to oversee the day-to-day operations of our 23-tanker fleet. The incumbent will be solely responsible for maintaining all vehicle documents, managing driver payroll, and ensuring full regulatory compliance for petrochemical transport.
Key Responsibilities
1. Vehicle Document Management
• Maintain and track expiry dates for all 23 tankers: Fitness Certificate, Insurance, National Permit, State Permit, PUC (Pollution Under Control)
• Issue renewal reminders at least 30 days in advance to avoid lapses
• Maintain physical and digital copies of Registration Certificate (RC), Road Tax, and RTO documents for each tanker
• Create and update a tanker-wise document folder (binder + Excel/software record)
• Liaise with RTO offices, insurance companies, and permit authorities for renewals and fresh applications
2. Driver Payroll & Expense Management
• Record and process monthly fixed salary, daily bhattu (allowance), and petrol/diesel expense for each driver
• Prepare monthly paysheets including advances, deductions, and net payable amounts
• Maintain trip-wise fuel log: tanker number, fuel quantity, amount, and receipt reference
• Track driver Driving Licence (DL) renewal dates and medical fitness certificates
• Coordinate with accounts team for timely salary disbursement
3. Fleet Operations & Trip Coordination
• Handle daily trip scheduling — driver assignment, tanker allocation, and route planning
• Maintain vehicle maintenance schedule: service due dates, tyre replacement, breakdown and repair log
• Ensure compliance with petrochemical transport safety norms, PESO regulations, and hazardous materials (HazMat) guidelines
• Coordinate with loading/unloading points and customers for smooth dispatch and delivery
• Report fleet utilisation, downtime, and cost summaries to management on a monthly basis
4. General Administration
• Maintain a complete and up-to-date record of all transport-related contracts and vendor agreements
• Handle toll, challan (traffic violation), and miscellaneous expense claims
• Ensure all drivers follow company safety SOPs and carry valid documents during trips
• Assist in procurement of spares, tyres, and consumables as needed
