Job Description
We are looking for an experienced and proactive Administrative Manager to manage and oversee the day-to-day administrative operations of our educational institute. The candidate will play a key role in ensuring smooth academic administration, student coordination, facility management, and operational efficiency across departments.
The ideal candidate should possess strong leadership, coordination, communication, and organizational skills with prior experience in the education or academic sector.
Key Responsibilities
Academic & Institute Administration
- Manage overall administrative operations of the institute.
- Ensure smooth coordination between academic, operational, and support teams.
- Maintain institutional records, documentation, and administrative processes.
- Support management in policy implementation and operational planning.
Student & Fee Management
- Generate and maintain student fee receipts and payment records.
- Coordinate with students and parents regarding fee-related documentation.
- Maintain accurate administrative and student databases.
Inventory & Resource Management
- Monitor and maintain inventory of classroom materials, office supplies, lab equipment, and educational resources.
- Coordinate procurement activities and vendor management.
- Ensure availability of necessary academic and administrative resources.
Faculty & Staff Coordination
- Coordinate schedules, meetings, and administrative requirements for faculty and staff.
- Support onboarding and day-to-day administrative needs of employees.
- Maintain attendance and internal administrative records.
Travel & Event Coordination
- Arrange travel and accommodation for faculty members, guest speakers, and institutional guests.
- Assist in organizing workshops, seminars, exhibitions, student activities, and academic events.
- Coordinate event logistics, registrations, vendor support, and on-ground operations.
Marketing & Social Media Coordination
- Coordinate with the marketing and social media team for institutional promotions and student engagement activities.
- Provide administrative support for campaigns, admissions events, workshops, and seminars.
Facility & Operations Management
- Ensure proper maintenance of classrooms, labs, office spaces, and institute facilities.
- Coordinate with housekeeping, maintenance vendors, and service providers.
- Maintain a safe, organized, and student-friendly campus environment.
Required Qualifications
- Bachelor’s degree in Business Administration, Management, Education Administration, or related field.
- Master’s degree will be preferred.
- Proven experience in administration, preferably in schools, colleges, institutes, coaching centers, or educational organizations.
- Strong organizational and multitasking abilities with attention to detail.
- Proficiency in MS Office, Excel, and administrative software.
- Excellent communication, coordination, and interpersonal skills.
- Ability to handle multiple stakeholders including students, parents, faculty, and vendors.
- Experience in educational event management and academic administration will be an added advantage.
Preferred Skills
- Leadership and team coordination abilities.
- Strong documentation and reporting skills.
- Problem-solving and operational management capabilities.
- Ability to work in a fast-paced educational environment.
